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How Stakari works

Every feature works togetherfrom inbox to insight.

Stakari captures your spend automatically, analyses it with AI, and keeps your team informed before small problems become expensive ones.

No manual entry

Your inbox is your ledger.

Most startups miss spend hidden in email. Receipts, invoices, and subscription confirmations land in your inbox and never make it into any system. Stakari reads every financial email automatically and turns it into a structured transaction without anyone lifting a finger.

  • Connects to Gmail and business email in under 2 minutes
  • Picks up receipts, invoices, and payment confirmations automatically
  • Works retroactively on your existing inbox history
  • New emails are processed within seconds of arrival
Gmail Inbox
receipts@stripe.com
Your invoice for $1,240.00
Extracted9:14 AM
no-reply@aws.amazon.com
AWS invoice for March 2025
Extracted8:52 AM
billing@notion.so
Payment receipt: Notion Team
Extracted8:30 AM
noreply@paypal.com
You sent a payment of $89.00
ProcessingYesterday
invoices@digitalocean.com
Invoice #DO-20250301
ExtractedYesterday
5 transactions extracted this morning
AI reads the fine print

Raw email to clean data, instantly.

Email receipts are messy. Stakari uses AI to parse every format, extract vendor name, amount, date, and category, and map it to a clean transaction record. No templates to maintain. No manual categorisation. It learns from your spend patterns and gets sharper over time.

  • Extracts vendor, amount, date, and category from any email format
  • Handles multi-currency and international receipts
  • Auto-categorises against your chart of accounts
  • Confidence scores flag anything that needs a human eye
Raw email
From: billing@vercel.com
Subject: Vercel Pro Invoice
Thank you for your payment of $20.00 on Mar 1, 2025. Invoice for Vercel Pro plan billed to Stakari Inc.
AI extracted
Structured transaction
Vendor
Vercel Inc.
Amount
$20.00
Date
Mar 1, 2025
Category
SaaS Tools
Entity
Stakari Inc.
Status
Cleared
Catch problems early

AI flags what humans miss.

Duplicate charges, first-time vendors, and sudden spend spikes are impossible to catch manually at scale. Stakari runs every transaction through an anomaly model that knows your baseline and surfaces deviations the moment they arrive, not at month-end review.

  • Duplicate charge detection within seconds of the transaction
  • Spend spike alerts benchmarked against your own history
  • New or unrecognised merchant flags before payment clears
  • Routed instantly to Slack, email, or your webhook endpoint
Duplicate charge detectedHIGH

Stripe payment of $1,240 appears twice within 6 minutes from the same merchant.

2 min ago
Spend spike: MarketingMEDIUM

Marketing spend is 340% above the 30-day average for this category.

1 hr ago
New merchant flaggedLOW

First transaction with "Global Supplies Ltd" for $890. Not on your approved vendor list.

3 hrs ago
Stay ahead of limits

Alerts before you overspend.

Budget overruns rarely happen in one transaction. They creep up across dozens of small charges. Stakari tracks real-time spend against each budget, fires warnings at the thresholds you set, and forecasts your month-end position so you can act while there is still time to act.

  • Budget categories map to your team, project, or cost centre
  • Configurable alert thresholds: 70%, 80%, 95%, or custom
  • Month-end forecast based on current burn rate
  • Slack alerts land the moment a threshold is crossed
Budget Overview
July 2025 · 18 days remaining
2 alerts
SaaS and Software
77%$3,840 / $5,000
Marketing
82%$8,200 / $10,000
Alert at 80%
Infrastructure
99%$7,900 / $8,000
Critical
Travel and Events
15%$1,800 / $12,000
Board-ready in one click

Trends, reports, and forecasts.

Ad-hoc spreadsheets cannot keep up with a fast-moving business. Stakari gives your finance team live charts, vendor breakdowns, and period-over-period trends so every board meeting starts from a single source of truth. Export to CSV or pull from the API for deeper modelling.

  • Spend trends by month, quarter, or custom date range
  • Category and vendor drill-down with one click
  • Exportable reports in CSV format on any plan
  • API access so your team can build on top of the data
Spend Intelligence
Last 6 months by category
Export CSV
FebMarAprMayJunJul
SaaS
38%
Marketing
27%
Infra
19%
Travel
16%
SaaS spend up 22% month over month. Forecast: $5,100 by month-end.

See it working on your inbox.

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